Our company CALLIDITAS SE offers services for obtaining HONORARY CONSULATE in several countries (all countries members of the UN and other international organizations) on the basis of the Vienna Convention on Consular Relations of April 24th, 1963 and in accordance with the Consular charter of the countries, which sets the legal framework relating to the purpose, activities and termination of the functions of honorary consular officers, and one that relates to the establishment, operation and termination of consular posts headed by honorary consular officers.

Honorary Consul benefits from privileges and immunities provided by the Vienna Convention on Consular Relations of April 24th, 1963.

(according to chapter III “Regime applied to honorary consular officers and consular institutions, headed by such officers”) - see below.


ALL DOCUMENTS ARE RECEIVED BY YOU PERSONALLY; registration process is at your constant participation.

The main function of honorary consul, as demonstrated by international practice is to promote the development of trade and economic relations and navigation, consular assistance to businessmen of represented state, protection of the rights and interests of its citizens, promotion of economic, cultural and business development of both countries.


Honorary Consuls in most cases are not issued diplomatic or service passports.


Honorary consular officer shall be entitled to be engaged in commercial, professional or any other activity that is compatible with the office of honorary consul.


The main functions of honorary consuls of foreign countries are trade mediation and promotion of export products of the represented state to local markets. Honorary Consul provides protection and assistance to members and citizens of represented state, carries on the legalization of documents, approval of the business papers of export-import firms, etc. (consular invoice).


Great opportunities for use of the institute of honorary consul are in developing countries, where trading markets are poorly analyzed; there is no fairly wide network of trade mediators and agents, it is unknown general and specific economic conditions and potential business opportunities. In these countries, honorary consuls can play the role of distinctive economic trading agents, which will give the necessary information for starting the establishment of effective trade and economic ties with business community of consular district of honorary consul.


The status of honorary consul gives to individual engaged in lucrative trade (business), a number of very tangible benefits (including economic and financial ones) and of course there are a lot of business representatives who want to take over the duties of the honorary consul. Title of honorary consul gives to its owner the desired “image”, which provides him access to power structures and necessary contacts with deputies, ministers, representatives of business world, etc. All this allows the honorary consul to solve his problems, not only in the host country, but also abroad.



  1. Collection of necessary documents;
  2. Determination of consular district;
  3. Determination of premises of the future consulate;
  4. Letter to Minister of Foreign Affairs and European Integration;
  5. Preparation of consular concept;
  6. A written commitment that the Consul would not require compensation for his activities;
  7. Formation of your file and its transfer to coordinator of working group on appointment of the Ministry of Foreign Affairs;
  8. Department of consular relations will coordinate with the members of working group of the Ministry of Internal Affairs, Information and Security Service, the Ministry of Economy proposals on opening of consular institution headed by honorary consular officer, location, consular district, as well as the person proposed for the post of honorary consul, for further submission for approval to the Ministry of Foreign Affairs and European Integration;
  9. For control of compliance of the location of potential consular institution headed by honorary consul, diplomatic or consular mission, accredited in the country concerned, appoint one diplomat, who will study logistics of potential consular institution and will hold several official meetings with senior government officials stay on the subject. Business trip, individual recreation, as well as other necessary expenses will be provided by candidate for the post of honorary consul. At the end of business trip will prepare an explanatory note on the issue concerned and will attach it to file of candidate;
  10. Obtainment of consent of the country of your residence for opening by you of Honorary Consulate;
  11. After receipt of the consent of the country of residence honorary consular officer receives from the Ministry consular patent signed by the Ministry of Foreign Affairs and European Integration, which certifies the appointment to the post of honorary consul, his class, seat of consular institution headed by honorary consul and consular district. Consular patent is valid for an unlimited period and may be revoked by the decision of Ministry.
  12. After the signing consular patent is transmitted through diplomatic channels to the Ministry of Foreign Affairs of the country of residence with the issue of consular exequatur. 
  13. Following the issue of exequatur the copy of consular patent is awarded to a person appointed to the post of honorary consul by leadership of Ministry, Director of the Department of consular relations, or the head of diplomatic or consular representation, accredited or authorized by the host country.
  14. Once honorary consul is approved for the performance of his duties the Department of Consular Affairs of the Ministry informs in a week the Parliament, the President, the Government about the opening of honorary consular institution and appointment of honorary consul.


Consular Patent of John Roger McNaughton, issued by the Ministry of Foreign Affairs of Russia on May 26th, 1994.

The document of New Zealand party on recognition of John Roger McNaughton as Honorary Consul of the Russian Federation in the city of Auckland with definition of the provinces of Northland, Auckland, Waikato, Bay of Plenty and Gisborne as his consular district.


Forms of exequatur are different. This may be a separate special document, the inscription on the consular patent or an official announcement in the media. For example, in Austria, the exequatur is signed by the president of the republic. In the Russian Federation, the exequatur is in the form of a separate document, signed by the Minister of Foreign Affairs (or his deputy) and countersigned by the Director of the Department of Consular Service. In accordance with established international practice General Consul assumes his duties after the issue of exequatur to him.




  • Protects in host state interests of the citizens of the country of destination, physical and legal persons of the country of destination in accordance with applicable law to the extent permitted by the legislation of the host state and international law;
  • Supports the development of interests of the country of destination, especially in economic, trade, investment, technical, scientific, cultural and tourist domains in the host country and development of friendly relations between the country of destination and host country;
  • Provides awareness of the citizens of the country of destination of procedure of consular services offering in accordance with applicable law and, if necessary, with the consent of diplomatic or consular representatives of the host country collects files for concrete consular acts, which will be sent later to the appropriate representative for conclusion;
  • Maintains relations with authorities of consular district, especially with authorities, which has a connection with the activities of consular area, and on the instructions of the Ministry, diplomatic or consular representative acts as a channel of communication between them and authority of the host state;
  • Informs the Ministry about important manifestations of economic, commercial, financial, cultural, scientific and technical nature, which are held in the consular district in view of participation in them of economic agents and specialized agencies;
  • Informs authorities, economic agents and other specialized agencies of the host state on development of economic, commercial, scientific and cultural life of the country of destination;
  • Proposes measures for development of cultural values, art and science of the people of the destination country, supports the organization of Moldavian cultural events (art exhibitions, film screenings, conferences, symposia, etc.);
  • With the consent of the Ministry organizes press conferences and supports the dissemination of information on the country of destination in the local media for correct knowledge of the country;
  • Provides protection for citizens of the country of destination residing permanently or temporarily residing in the consular district;
  • In coordination with diplomatic or consular representative of the host state or by designation provides to solicitors information, application and necessary forms, as well as informs on procedure of passports, return certificates, visas and other documents formulation on behalf of diplomatic and consular representatives accredited in the host state, ensures the transfer of documents to authorized diplomatic and consular representatives, receives and issues executed documents;
  • Offers final and logistical assistance necessary for organization of visits to the host state of the officials of his country (organization of meetings with officials or other persons of the host state of legal formalities related to transport, housing, etc.);
  • Provides concrete consular services exclusively with the permission and appointment of the ministry;
  • Honorary consular officer establishes formal relations with institutions and organizations of his country through diplomatic representatives or consular institution of the host state and Ministry;
  • Assists ships and aircraft, including motor vehicles, which need this (e.g. shipwreck, accident and so on). 
  • Assists in case of arrest, detention, extradition, repatriation, evacuation or death of citizens of the country of destination in the territory of the consular district;
  • Performs by appointment of ministry any other functions that do not contradict the legislation of the country of destination and host state, as well as international standards.




Protection of consular premises

The host state shall take all necessary measures to protect consular premises of a consular institution headed by honorary consular officer against any intrusion or damage and to prevent any disturbance of the peace of consular institution or impairment of its dignity.


Exemption of consular premises from taxation 

1. Consular premises of consular institution headed by honorary consular officer, owner or tenant of which is represented state, shall be exempted from all national, regional or municipal dues and taxes, except for those that represent payment for specific rendered services.

2. The exemption from taxation referred to in paragraph 1 of this article shall not apply to such charges, duties and taxes if, under the laws and regulations of the host state, they are payable by the person who contracted with represented state.


Immunity of consular archives and documents

Consular archives and documents of consular institution, headed by honorary consular officer, shall be inviolable at any time and wherever they may be, provided that they are kept separate from other papers and documents, including from the private correspondence of the head of consular institution and any person who works with him, as well as materials, books or documents relating to their profession or occupation.


Exemption from customs duties

The host state, acting in accordance with adopted in it laws and regulations, permits entry of and exempts from all customs duties, taxes and related charges other than charges for storage, cartage and similar services, the following items, provided that they are for the official use by consular institution headed by honorary consular officer: armorial bearings, flags, signboards, seals and stamps, books, official printed material, office furniture, office equipment and similar items received by consular institution of the represented state or upon request of the latter.


Criminal proceedings

If against honorary consular officer is initiated criminal proceedings, this person must appear before competent authorities. Nevertheless, at proceedings shall he shall be treated with respect due to his official position and, except when he is arrested or detained shall be placed as few as possible obstacles for exercise of consular functions. When it is necessary to detain honorary consular officer, proceedings against him should be initiated as soon as possible.


Protection of honorary consular officers

The host state shall grant to honorary consular officer such protection as may be required in connection with his official position.


Exemption from registration of foreigners and residence permits

Honorary consular officers, with the exception of those who are engaged in the host state in any professional or commercial activity in order to obtain personal income, are exempted from all duties imposed by the laws and regulations of the host state in connection with registration of foreigners and obtainment of residence permit.


Tax exemptions

Honorary consular officer shall be exempted from all taxes, fees and remuneration fees and wages, which he receives from the represented state for exercise of consular functions.


Exemption from personal obligations and levies 

The host state shall exempt honorary consular officers from all labour and state service obligations, regardless of their nature, and from military obligations such as requisitioning, military contribution and military billeting.


Consular patent

Consular patent is a document issued by the authorized state bodies and confirms the appointment of the person that received the patent as the head of consular institution.

In the consular patent are indicated passport data of appointed consul, his citizenship, rank, occupied position, consular district and address of Consulate. Consular patent is signed by Minister of Foreign Affairs or President (depending on the laws of the country), and then is sent to the host country through the diplomatic channel.

The Government of the host state upon receipt of consular patent shall decide on approval of consul to perform his direct duties in a designated consular district. Such an approval, or as it is also called, recognition of consul is made, in most cases, by issue of special exequatur, i.e. permission of authorities to perform consular duties in this district.

The procedure and method of exequatur execution depends on legal provisions of the host state. Exequatur can be a separate certificate or to be issued as a special permit seal on consular patent. Before receipt of exequatur consul is entitled to a temporary permit. In all countries of the world acts the right of the host state to refuse to grant an exequatur, without explanation of the reasons of refusal.

The beginning of taking office for the head of consular organization is the date of receipt of exequatur, and for all other consular officials - just certificate on arrival in the country with indication of passport data, occupied position, in some cases, rank, and notification of this state by diplomatic means.

For heads of consular sections of diplomatic missions, in most cases, there is no need of special referral of consular patent and obtainment of exequatur. They, as well as ordinary employees are considered representatives of diplomatic staff department. About their entry into service should be notified the government of the host state.

At innovations in consular districts associated with change of the limits of district, heads of independent consular institution are required to obtain a new consular patent and exequatur.

a Valeriy Afonin
Author: Valeriy Afonin « Honorary consulate »

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